Uploading A Document
After entering the general information, you should then select the file(s) you wish to upload to tDAR. You will see a list of accepted file types listed below the file upload box.
Click on the "Select File" button and browse to the file you wish to upload. Valid file types include: pdf, doc, docx, rtf, and txt.
If you wish to upload more than one file, click on the "select files" button again, and browse to the other file you wish to upload.
Restricting Access to Files: Marking a File as Confidential and Marking a File as Embargoed
tDAR provides two different ways to restrict access to files you upload to tdar:
- mark the file as containing confidential information
- mark the file as an embargoed resource
Marking a File as Confidential
When you mark a file as containing confidential information, the file itself will never be accessible to the public. The file's metadata remains visible, but the file itself is not visible and cannot be downloaded (unless you give access rights to a specific tDAR user).
Why would I mark a resource as "Confidential"? You may choose to mark a resource as confidential if you feel that it contains sensitive data that could endanger an archaeological resource, information that affiliated communities or other interested communities might not wish to be widely available, or information that you are not prepared to share. For example, you may choose to mark a document that contains detailed information on mortuary data as confidential. Such a document might contain information that best remains restricted, to ensure that information is handled respectfully in accordance with the wishes of any affiliated communities.
Marking a File as an Embargoed Resource
When you mark a file as embargoed, you are restricting access to the file for 5 years. In other words, the file will not be accessible to the public for the next 5 years. The file's metadata will be visible during that period, but the file itself is not visible and cannot be downloaded. After the embargo period has ended, the file will become accessible to the public.
Why would I mark a resource as "Embargoed"? You may choose to mark a file as embargoed to restrict access to the resource for a limited period of time. For example, you may wish to create a document in tDAR for a specialized report that is part of a larger project, which will have a large final report. You would like to store the specialized report and share it with a select group of colleagues working with you on the larger project. However, this report must remain restricted until the project is complete and the final report is published. You can mark this resource as embargoed to indicate that it is restricted for a period of time before it can be made available to the public.
How do I allow certain users to view my confidential / embargoed resource?
To permit other registered tDAR users to download confidential/embargoed files, you must enter their names into the "Access Rights" fields at the bottom of the document entry page. You can grant ONLY registered tDAR users the access rights to download these files.
See the "Access Rights" section below.
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